Business Times Tax Assistant

Tax Assistant - Travel Expenses

Use this form to calculate what you can deduct for Travel Expenses. The value calculated is your total business claim. You should carry this figure to the Tax Summary page and enter it in the under Travel Expenses in the Deductions section.

Fields with black backgrounds require your input and those with red backgrounds will be filled in automatically

To fill out the form, do the following :

Select one of the four methods for calculating travel expenses (by checking the appropriate box). You should only check one box at a time
Click the proceed button to begin
Fill in the general form, and click the button for your selected method
Fill in the form for your selected method
Do this for all methods and select the one that gives you the highest result

Method 1

To be used where both accurate records of expenses and an accurate logbook of distances travelled have been kept. Your business claim is calculated as follows :

actual expenses		actual expenses
	X
total kilometres travelled		1

Method 2

To be used where accurate records of expenses have been kept, but no logbook of distances travelled has been kept. Your business claim is calculated as follows :

business kilometres( maximum 18000)		actual expenses
	X
total kilometres travelled		1

Method 3

To be used where no records of expenses have been kept, but an accurate logbook of distances travelled has been kept. Your business claim is calculated as follows :

actual business kilometres X kilometre rate

Method 4

To be used where neither accurate records of expenses nor a logbook of distances travelled has been kept. Your business claim is calculated as follows :

business kilometres X kilometre rate (maximum 18000)

GENERAL	Vehicle1	Vehicle 2

Odometer reading on 28/2/98
Odometer reading on 1/3/97
Private kilometres travelled
Business kilometres travelled
Total kilometres travelled
Period of use ( 365 days or fewer)
Original cost of vehicle including VAT
Travel allowance (amount received from 1/3/97 to 28/2/98)

METHOD 1		Vehicle 1	Vehicle 2

Fuel and oil	R
Repairs and maintenance	R
Insurance and licenses	R
Wear and tear	R
Finance charges	R
Note : finance charges are deductable
over the period of the hire purchase agreement. Enter finance charges for the 12 month period here.

Lease payments	R
Other expenses	R
Total expenses	R
Business claim	R
Total business claim (Vehicles 1 and 2)	R

METHOD 2		Vehicle 1	Vehicle 2

Fuel and oil	R
Repairs and maintenance	R
Insurance and licenses	R
Wear and tear	R
Finance charges
Note : finance charges are deductable
over the period of the hire purchase agreement. Enter finance charges for the 12 month period here.

Lease payments	R
Other expenses	R
Total expenses	R
Business claim	R
Total business claim (Vehicles 1 and 2)	R

METHOD 3		Vehicle 1	Vehicle 2

Fixed cost	R
Fuel cost	R
Maintenance cost	R
Cost per kilometre	R
Business claim	R
Total business claim (Vehicles 1 and 2)	R

METHOD 4		Vehicle 1	Vehicle 2

Fixed cost	R
Fuel cost	R
Maintenance cost	R
Cost per kilometre	R
Business claim	R
Total business claim (Vehicles 1 and 2)	R

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